How to Manage Your Time Effectively in a Salon?

Learning how to manage your time effectively in a salon should be the most important thing for you as a salon owner.

Effective time management = More productivity

Running and managing a salon can be overwhelming with tasks therefore it’s best to learn how to manage your time the smart way.

You are selling salon services to clients which at the end of the day is actually your and your staff time.

So literally time is money for you.

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1. Plan Your Day
2. Use Salon Software
3. Create Staff Rotas
4. Online Booking
5. Have Appointment Reminders
6. Work Delegation
7. Know Your Limits
8. Planning Apps
9. Measure Your Results
10. Conclusion

Plan Your Day

Let’s not leave everything to chance, help yourself with planning.

Knowing what you need to achieve during the day will not only bring you closer to success but also help you reduce stress.

Why don’t you spend one 15 minute gap between your salon appointments to look at your daily and weekly plan?

See who has canceled their appointments, what clients are on the waiting list, who you can rebook in case of a no-show, and so on.

Make sure you also take some extra time and review your monthly and annual plan.

It’s never a waste of time and benefits salon owners in the long term.

Going through all your events, staff trainings, not forgetting your salon marketing campaign we only make your salon management less stressful and more successful.

Use Salon Software

Technology is improving lives, making it easier to do things. So why not go for it?

Using salon software would be one of the easy ways to improve time management and thus manage the salon's reputation in your salon.

Salon software like Zolmi provides you with a wide range of tools and features to help you in your everyday business:

• Salon Scheduling
• Salon Inventory Management
• Point of Sale
• Staff Rostering
• Client Feedback
• Accepting card payments online
• Appointment Reminders
• Social media marketing tools

Create Staff Rotas

You have a client coming in for coloring and you forgot that Lacey the colorist is all the way in Huawei for a family vacation, Oh no! That’s bad.

Creating staff rotas gives you an idea of which staff is available for the job.

First, a staff rota, also called a roster or schedule, is a list of employees and associates information such as:

• Working Hours
• Location
• Responsibilities
• Appointments booked
• Availability

There are a few pointers to note when assigning a staff rota.

Keep track of your hourly rates.

Look into your salon occupancy, demand level to get an understanding of what days and times you are the busiest.

Streamline and balance out your staff scheduling as much as possible.

Salon apps can be of great service here.

It will give you clear information on your clients’ demand, staff availability including holidays and breaks.

Online Booking

Automating saves you a lot of time.

You don’t want to drop your work and run to the phone every 5 minutes to book an appointment.

Not only you can focus on providing better service to your clients, but also with little effort make your salon calendar available for booking 24/7.

It also gives you a preview of all your appointments booked for the day and alerts you of any canceled ones.

You will have more time to reschedule and keep your salon calendar filled out.

Have Appointment Reminders

Investing in automatic salon appointment reminders like sms or emails will reduce your no-shows, limit late cancellations.

Additionally features like waiting list will keep your calendar full and gap-free.

Work Delegation

How to manage a salon without delegation?

Well, let’s not go there as you simply cannot do everything yourself or micromanage everybody and stay effective.

Learning how to say no and delegate responsibilities make you a better salon manager.

Work delegation does not mean offloading all your work onto others.

Through regular and open communication with your team, you can motivate them to be more productive.

All yourself to spend time on important tasks like planning and reviewing your social media marketing for example.

So go on, delegate.

Trust your team to take control.

Know Your Limits

You and 5 other workers can’t take on 40 clients in a day.

You have to know how many clients you can handle in a day or week so you don’t get burned out.

Do you need extra hands in the salon or do you have to reschedule some appointments?

Ask yourself that question and take on what the house can carry!

Planning Apps

Planning gives you a good headstart as to what to expect in a day.

Planning apps like Trello or Clipup are pretty easy to use and offer great features for free.

Of course, you do not have to plan every minute of every day.

Leave yourself space for interruptions, unexpected situations, and adapting to changing priorities.

Having a well-layout, easy to access plan will only help you to achieve your goals.

Measure Your Results

Planning and setting goals will generate little added value to your business should you fail to measure your results.

Review on a regular basis what you were able to achieve and where your efforts didn’t benefit your business.

Conclusion

Time is precious for everyone, it's the one thing you can’t make more of.

Improving your time management through

1. better planning,
2. prioritizing,
3. using salon software

will allow you to better manage your business and succeed in creating outstanding client experience.

And if you love these ideas or have some other ideas that you’ve used in the past to promote your salon business, why not share it with the Zolmi community in the comments section below?

We would also be delighted to answer your questions, as well.

Citations

Time management: An experimental investigation
https://www.sciencedirect.com/science/article/pii/0022440586900592

Business continuity management: time for a strategic role?
https://www.sciencedirect.com/science/article/pii/S0024630104001086

Just in time, total quality management, and supply chain management: understanding their linkages and impact on business performance
https://www.sciencedirect.com/science/article/pii/S030504830400060X